Office Coordinator
Location: North Dallas, TX | Fully in-office opportunity
Salary: 45,000 to 55,000 depending on experience.
Schedule: Monday through Friday, 9 am to 6 pm.
Environment: Business casual
About the Role
We are looking for a highly organized Office Coordinator to support sales operations, customer service, and communication with factories and headquarters. You will help keep orders, schedules, and documentation on track while providing responsive support to customers and the internal team.
Key Responsibilities
Process invoices and support closing sales to ensure accurate and timely billing.
Enter purchase orders in QuickBooks Desktop and Excel with a high level of accuracy.
Coordinate delivery schedules and product procurement to meet customer timelines.
Prepare and ship samples, including handling all packaging and shipping details.
Maintain and strengthen customer relationships through prompt, professional communication.
Compile sales data and prepare clear, organized reports for headquarters.
Assist with annual sales budgeting and related reporting tasks.
Perform credit checks and maintain documentation to support compliance needs.
What You Need
Strong communication skills, written and verbal.
Proficiency in Microsoft Office.
QuickBooks Desktop experience preferred.
Customer service mindset with strong attention to detail.
Ability to manage multiple tasks and deadlines in a fast paced environment.
Japanese language skills are a plus.
Benefits
100 percent employer paid medical, plus 50 percent for dependents.
401k with 3 percent match after three months.
Five vacation days in the first six months, ten days after the first year.
Thirteen paid holidays each year.
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