Job Description

Job Description

Job Description

Join The Roberts Williams Team as a FULL TIME IN OFFICE Real Estate Transaction Coordinator

Are you detail-oriented, motivated, and passionate about delivering exceptional customer service? Do you thrive in a fast-paced environment where teamwork, integrity, and fun are at the core of everything you do? If so, The Roberts Williams Team wants you!

About Us

Led by Matt Roberts and Guy Williams Jr., The Roberts Williams Team has been the #1 Selling REALTOR® Team in The Villages community since 2020. We are a group of ambitious real estate professionals committed to our mission: "to provide service so great, customers can't help but tell everyone they know about us."

Our Core Values — Excellence, Integrity, Friendliness, and Fun — shape our work culture and drive our success. We work hard, support one another, and celebrate our achievements as a team.

About the Role

We are seeking a Real Estate Transaction Coordinator to join our in-house team. In this role, you will oversee the administrative duties associated with real estate transactions, ensuring a smooth and seamless experience for our clients.

This is a full-time, in-office position , offering a competitive salary, bonus potential, and opportunities for professional growth.

Compensation and Benefits

• Salary: $43,700–$54,000 annually + bonus potential
• PTO and paid holidays
• Initial training (on- or off-site)
• Opportunities for professional development in a collaborative, supportive environment

$43,700 - $54,000 salary plus bonus potential

What You’ll Do

• Manage all administrative tasks for home buyer and seller transactions, from contract to close.
• Communicate and coordinate with sales staff, title/escrow companies, lenders, appraisers, and contractors to ensure timely closings.
• Review contracts and forms for accuracy, obtain approvals, and distribute to the appropriate parties.
• Schedule inspections, appraisals, and track repair completion.
• Deliver weekly updates to clients and stakeholders, ensuring they remain informed throughout the process.
• Maintain and update client information in our CRM system, ensuring accuracy and consistency.
• Ensure compliance with brokerage requirements by tracking and submitting documentation.
• Implement special projects assigned by team leaders and maintain an organized office environment.
• Uphold brand unity and professionalism across all communication channels.
• Provide exceptional customer service and foster loyalty through every interaction.

What We’re Looking For

• A detail-oriented, self-motivated professional with a passion for helping people.
• Someone who thrives in a fast-paced, goal-driven environment.
• A team player with strong communication skills who actively seeks feedback and strives for continuous improvement.
• An individual committed to the success of the team and ready to take on greater responsibilities over time.
• Someone with their real estate license (or willing to obtain within 90 days).

Why Join Us?

At The Roberts Williams Team, you’ll be part of a supportive, dynamic group of professionals dedicated to excellence. Your contributions will directly impact our ability to deliver outstanding service to our clients while helping us maintain our position as the top real estate team in The Villages.

Roberts Williams Team offers sellers the most extensive combination of digital and print marketing of any team in the area. Buyers will benefit from the team’s local expertise and willingness to go the extra mile to find the perfect home at the right price.

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