Job Description

Job Description

Job Description

The Personal / Family Assistant to the CEO will support a variety of tasks related to the professional, personal, and family coordination of the CEO to simplify and streamline responsibilities. A successful candidate is deeply motivated with a solution-oriented, problem-solving mindset. The assistant should be highly organized and detail-oriented, be able to keep a pulse on multiple responsibilities simultaneously and be able to anticipate needs. A successful candidate should thrive in a fast-paced environment, and be occasionally available to travel as needed.

 
Hours : Regular schedule is Monday – Friday 2pm – 7pm, every other Saturday 9am – 2pm 

Responsibilities  

• Research, plan, coordinate, and facilitate a program to support the optimal development for CEO’s child with special needs. 
• Program to include coaching and participation in sports including tennis, basketball, and swimming. 
• Manages all aspects of children's calendars and schedules.
• Proactive and enthusiastic about delivering positive results. 
• Familiar with working in a fast-paced environment and being on-the-go all day. 
• Handle requests and queries appropriately, prioritize tasks, and execute responsibilities efficiently and in a timely fashion. 
• Manage time effectively and keep organized. Possess strong attention to detail with the ability to understand and keep a pulse on multiple responsibilities. 
• Act as a first point of contact for the CEO as necessary; able to answer phone calls and direct them appropriately. 
• Keep digital records of tasks and longer-term projects. Track progress using MS Office, MS Teams, and related software. 
• Transports CEO, family, and clients to and from appointments. 
• Travels domestically and internationally with CEO and family when needed. 
• Picks up and delivers items or runs errands for CEO, clients, and family. 
• Shops for CEO and children (clothing, gifts, necessary items). 
• Maintain high levels of discretion and confidentiality in all aspects of responsibilities. 
• Maintain and report on financial records and activity (storing receipts from purchases, compare with credit cards, processing returns, etc.). 
• Occasionally, perform office duties when needed. 
• Occasionally, record notes and messages for the CEO.
• Must be dog friendly – take the dog to the vet occasionally. 
• The company reserves the right to add or change duties at any time. 
  
   

Qualifications  

• Bachelor’s degree required in a related field.
• Experience working with children in an education/development environment is required. 
• Excellent time management and organization, incredibly detailed-oriented 
• Excellent oral communication, active listening, and written communication skills
• Experience with financial recordkeeping 
• Strong customer service and social skills,
• Spanish speaking skills a plus 
• Passport Ready
• Must be able to work overtime and occasionally on the weekends
• Comfortable lifting 30-50lbs 
• Driver’s license with a clean driving record and reliable transportation 

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