Job Description

The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.

What you will be doing:

• Answer and route incoming phone calls
• Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication
• Assist with collections and follow up on outstanding balances
• Support payroll preparation and time entry review
• Complete data entry tasks, including updating the sales journal and internal reports
• Maintain filing systems (electronic and physical)
• Perform general office duties including scanning, organizing documents, and mail handling
• Ensure accuracy, attention to detail, and timely completion of tasks
• Follow instructions, company policies, and administrative procedures
• Assist team members with administrative support as needed

What you will need:

• 1+ year of administrative, office assistant, or coordinator experience preferred
• Basic computer proficiency (Microsoft Office)
• Knowledge of A/P, billing, or payroll tasks preferred
• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to multitask, prioritize, and problem-solve
• Reliable, punctual, and able to follow direction
• Ability to work both independently and in a team environment

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