Job Description

The Loan Documentation & Closing Officer will work closely with our Commercial Real Estate and Commercial and Industrial Lending Departments. Assisting the Loan Officer(s) in the review of the Credit Approval to determine the appropriate due diligence necessary for each transaction to ensure conformity to the Approved Credit Approval, Institution’s Loan Policy, Internal Procedures and Regulatory Compliance.

The Loan Documentation & Closing Officer shall be the liaison between the Borrower, the Loan Officer, Loan Operations and external legal counsel to facilitate commercial loan due diligence; all necessary preparation of loan documentation; review of closing documents; imaging of all documentation and the creation and follow up of all exceptions relevant to the loan.

JOB RESPONSIBILITIES:

1. Review and analyze Credit Approval to determine the appropriate due diligence necessary to document the loan, including but not limited to: credit reports, good standing certificates, appraisals, EPA reports, proof of insurance, title commitments, tract searches, flood determinations, UCC searches, tax lien and judgment searches, etc.
2. Review and analyze all necessary entity documents to determine the authorized signers for each entity involved within the transaction.
3. Review and analyze existing collateral files to ensure all necessary due diligence and documentation in the file for accuracy and completeness.
4. Review and analyze legal documentation completed by internal or outside counsel to ensure that the loan documents adequately reflect the corresponding credit approval.
5. Prepare loan documentation utilizing Laser Pro software system by following the Credit Approval and adhering to the proper policies and procedures defined by the organization.
6. Prepare and review loan documentation verification checklist. Arrange and set up files and directories for the transaction.
7. Schedule status calls with Legal Counsel, Loan Officer and Borrower ensure all due diligence has been received and all the loan documents satisfactorily reflect the corresponding Credit Approval. Verify with Title Company that all exceptions have been cleared or will be cleared upon the receipt of necessary documents at closing.
8. Coordinate closings with appropriate parties, Borrowers, Loan Officers, Title Companies and Legal Counsel.
9. Maintain the Loan Documentation Request Log with current status of transaction.
10. Prepare and obtain authorization for wire transfers for the closings.
11. Prepare all the necessary booking forms containing all of the vital codes for the loan to be booked on Jack Henry Silverlake.
12. Coordinate the return of all original loan documents and necessary supporting information to Loan Administration for the booking and the funding of the loan transactions according to Bank Policies and Procedures.
13. Coordinate with the Post-Closing department, Loan Officer, Title Company and Legal Counsel to ensure all collateral was accounted for and recorded in the appropriate County and/or State.
14. Work with Loan Officer and Post Closing to monitor Exception Reports and take steps to correct and follow up on any exceptions for the loan.
15. Arrange loan package for imaging into the imaging software system. Review and verify imaging accuracy.
16. Perform additional duties as required.

QUALIFICATIONS:

1. Bachelors’ degree or minimum of three years’ experience in documenting and closing of Commercial Real Estate and Commercial and Industrial transactions.
2. Strong verbal and written communications skills.
3. Ability to multi-task and coordinate large volume and complex transactions and possess strong organizational skills.
4. Interpersonal and Teamwork skills.
5. Thorough knowledge of regulatory, documentary and statutory requirements in Commercial Real Estate and Commercial and Industrial Lending and Loan Administration.
6. Openness to acquiring new skills to retain a competitive advantage.
7. Proficient in Laser Pro, Microsoft Office and the ability to comprehend and analyze legal loan documentation.
8. Familiarity with Jack Henry Silverlake loan system is a plus.

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