Job Description

Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a SaaS manufacturing client's Executive Assistant to support the President/CEO. This is a 32-hour a week position to start.

They are seeking an organized and proactive Executive Assistant to join their organization. This is an exciting opportunity to join the company team as they work together to improve the health of millions by reducing air pollution, reducing global warming and improving the health of the planet. The role requires a self-motivated, detail-oriented, friendly and exceptionally well-organized individual who is committed to providing the highest level of service.

Responsibilities

• Proactive and efficiently responsible for executive administrative support to CEO / President's calendar
• Manage worldwide international travel and accommodation schedules
• Schedule meetings, develop agendas and managing attendance and responses, for in-person and on-line corporate meetings
• Responsible for managing meeting logistics including venues, video conferencing and audio-visual tools
• Schedule and manage the company’s Board of Directors meeting schedules and logistics as well as various Board of Directors committees meetings
• Coordinate various Executive Staff and Management Staff Meetings
• Providing expense report support
• Draft communications targeted at all levels of internal and external recipients
• Conduct research, assemble data and analyze information to prepare reports
• Assist Office Manager in corporate event planning, employee morale and team building events
• Manage CEO / President's email
• NDA Filing
• Gathering and collating information and data for presentations
• Assist in creating/modifying PowerPoint presentations
• Conduct research, assemble data and analyze information to prepare reports
• Other duties as assigned

Qualifications

• Minimum 3 years professional experience as an Executive Assistant supporting a C-Level Executive
• Associate's or Bachelor's degree preferred but not required
• Advanced proficiency in MS Office Suite to include PowerPoint, Outlook, MS Excel and MS Teams and willingness to work with and learn new technologies
• Excellent written and verbal communication skills
• Exceptional attention to detail and a dedication to meeting expectations for quality and accuracy
• A commitment to the highest degree of discretion and respect for confidentiality
• Proven ability to build and maintain positive and effective relationships

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