Job Description

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Responsibilities

The Contracts and Insurance Administrator reports directly to the Vice President, Legal Affairs and General Counsel. The role will primarily consist of assisting with the review of a variety of legal documents. Additionally, the Contracts and Insurance Administrator will be responsible for maintaining all insurance policies, bonds, certificates and renewal as needed.

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Work directly with the Vice President, Legal Affairs and General Counsel to assist with ensuring accurate and timely completion of all legal documents.
• Assist with reviewing all legal documents with the goal of being able to provide an overview as well as recommendations on terms. This includes but is not limited to; contracts, NDAs, legal SOPs and all legal terms the company may be asked to comply with on a regular basis. This will require knowledge of specific legal terms as well as intensive training on general transportation law.
• Assist with analyzing potential risks involved with contract terms or any potential opportunities.
• Remain informed on any legislative changes related to transportation and employment law.
• Maintain, review and update all in house legal documents as instructed by the Vice President, Legal Affairs and General Counsel.
• Ensure completion of all renewals of Insurance Certificates, Bonds, Letters of Authority, SCAC codes and licenses.
• Work closely with the Manager, Corporate Projects on all company opportunities to ensure compliance and timely submissions.
• Manage legal projects throughout the year such as document retention, presenting company-wide communications and updating any changes pursuant to new law.
• Responsible for implementing, understanding and maintaining EFW’s platform for legal documents.
• Complete legal research as requested by the Vice President, Legal Affairs and General Counsel in a timely manner.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Ability to read and understand complex materials related to transportation law.
• Ability to read and interpret general business documents. Ability to write advisory reports and general legal correspondence.
• Ability to work with coworkers at all levels, from a variety of departments and communicate complex concepts.
• Ability to present and/or train on basic legal and insurance concepts to audiences throughout the organization.
• Keen attention to detail, knowledge of contractual requirements and procedures.
• Strong analytical and organizational skills.
• Excellent written and oral communication skills including the ability to communicate effectively and professionally with internal and external partners.
• Ability to read and interpret comprehensive and intricate research documents.
• Ability to solve practical problems through semi-standardized solutions that require advanced analysis and ethical judgment.
• Ability to solve problems with complex variables through non-standardized solutions that require independent judgment and analysis.
• Ability to draw inferences and use deductive reasoning with no prescribed procedures to solve complex problems.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a Bachelor's degree (or equivalent) and 0-2 years of experience. Strong preference for a Bachelor’s degree in a legal related field. However, a combination of experience and/or education will be taken into consideration.

LICENSES/CERTIFICATIONS

None required. Paralegal certificate preferred or working towards completion.

TRAVEL

Periodic Travel up to 10% may be required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

Typically sitting at a desk or table. Intermittently sitting, standing, walking or stooping.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. 

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.

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