Job Description

Summary: Provide administrative support for Real Estate and Corporate attorneys. Provide additional general administrative and office support throughout the firm.

Essential Job Duties and Responsibilities

• Provide general administrative support including but not limited to opening mail, scanning, organizing files, filing, typing, scheduling, copying;

• Open new clients and or matters including creating redwells and file folders;

• Create accurate documents, correspondence, memoranda, labels, etc.;

• Enter billable and non-billable time into time entry system for attorneys;

• Interface with clients as required;

• Cover for Reception as required including but not limited to full days, breaks as required, sorting mail, and maintaining conference rooms;

• Assist other members of the firm as time permits;

• Complete general administrative projects; and

• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Thorough understanding of general office and administrative procedures;

• Excellent communications and interpersonal skills including via email and telephone;

• Ability to follow instructions effectively and efficiently and to provide information with courtesy and tact;

• Ability to maintain effective relationships with clients, other professionals, attorneys, managers and all other Fletcher Tilton PC staff;

• Ability to represent Fletcher Tilton PC in a professional capacity to clients and related professionals;

• Ability to maintain confidentiality on all client matters;

• Ability to be alert to current matters to further results and progress of client matters;

• Must be well organized, detail oriented and self-motivated, able to prioritize numerous tasks and complete them within time constraints;

• Ability to take responsibility for seeing all tasks through to completion;

• Ability to proofread and produce documents that are neat, attractive and free from errors;

• Must have excellent word processing skills and ability to work with a personal computer, operate standard office equipment such as photocopier, facsimile machine, scanner, typewriter and calculator;

• Must be proficient with Microsoft applications and able to learn new technology/software;

• Must be able to lift 10+ pounds;

• Ability to work well in a team environment; and

• Ability to operate the switchboard and to meet and greet clients in a courteous, professional manner.

Credentials and Experience:

• High School Diploma with courses in secretarial/office administration or equivalent; and

• Minimum of three (3) years on the job experience necessary in order to perform administrative duties in a professional services setting; or

• College degree; and

• Internship experience within an office setting.

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